Automated RFQ Response Workflow
Automatically receive RFQ emails, extract product specs using AI, match against your catalog, and send a personalized quote within minutes instead of hours.
Steps
- 1
Email Trigger
Monitor inbox for emails containing RFQ keywords (quote request, pricing, bulk order). Filter by sender domain to prioritize B2B inquiries.
Pro tip: Set up a dedicated [email protected] alias to keep RFQs separate from general inbox.
- 2
AI Spec Extraction
Send email body to DeepSeek/GPT to extract: product name, quantity, specifications, delivery timeline, and buyer company info.
Prompt: Extract from this RFQ email: product_name, quantity, specs, timeline, company_name. Return JSON.
- 3
Catalog Match
Query your product database to find matching SKUs. Check inventory and pricing tiers based on quantity.
Pro tip: Use fuzzy matching for product names - buyers often use non-standard terminology.
- 4
Quote Generation
Calculate pricing based on quantity tiers, shipping destination, and current material costs. Generate a formatted quote PDF.
- 5
Personalized Reply
Send quote email with PDF attachment, personalized greeting, and relevant product recommendations based on the buyers industry.
Pro tip: Include a 48-hour validity note to create urgency.
Tools Required
Estimated Monthly Cost
~$5-10/month (AI API calls)
Download This Workflow
Enter your email to get the n8n-compatible JSON file. One-time unlock for all workflows.
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