Alibaba RFQ Response Automation Workflow
Automate responses to Alibaba RFQ inquiries using AI-powered email generation. Monitors incoming RFQs, enriches buyer data, generates personalized quotes, and tracks follow-up sequences to maximize conversion from Alibaba leads.
Flow Diagram
graph TD\n A[Alibaba RFQ Email] --> B[Parse Requirements]\n B --> C[Buyer Research]\n C --> D[AI Generate Quote]\n D --> E{Value > K?}\n E -->|Yes| F[Manager Review]\n E -->|No| G[Auto-Send]\n F --> G\n G --> H[Follow-Up Sequence]Steps
- 1
Monitor Alibaba RFQ Notifications
Poll Alibaba notification emails or use API webhook to detect new RFQ submissions. Extract buyer name, company, product requirements, quantity, and destination country.
IMAP email trigger filtering Alibaba notification emails, parse structured data from email body
- 2
Buyer Research and Enrichment
Look up buyer company on LinkedIn, Google, and import databases. Determine company size, buying history, and likely budget range. Score lead quality 1-10.
Apollo.io API for company enrichment, Google search for company verification, lead scoring algorithm
- 3
Generate Personalized Quote
AI generates customized quote based on product specs, quantity breaks, destination shipping costs, and buyer profile. Includes relevant product photos and spec sheets.
DeepSeek API generates quote email, pull product data from catalog, calculate FOB/CIF pricing
- 4
Human Review Gate
High-value quotes (>000) or complex specs route to sales manager for review before sending. Low-value standard quotes send automatically after 30-minute delay.
IF order_value > 5000 OR custom_spec = true THEN manual_review ELSE auto_send_after_delay
- 5
Send Quote and Start Follow-Up Sequence
Deliver quote via Alibaba messaging and backup email. Start 3-touch follow-up sequence: Day 3 check-in, Day 7 value-add, Day 14 final offer.
Send via SMTP + Alibaba API, schedule follow-up emails at Day 3, 7, 14 intervals
Tools Required
Estimated Monthly Cost
/month (AI + enrichment)
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